VaxCare encourages all of our partners to complete a daily inventory count confirmation. This ensures that we have accurate counts to run Automatic Vaccine Replenishment (AVR), helps you isolate errors, and provides a really easy way to reconcile any missing inventory on the spot. The best news of all? For being the absolute greatest way to keep inventory on track, it's also one of the fastest and easiest things to do!
Confirming your inventory count. To begin a daily count confirmation, log in to the VaxHub.
Next, tap on the menu icon in the top right corner and select “Count Confirmation”.
Select your Inventory Stock to view counts for the current month.
From this screen, you can see your current vaccine variances - the difference between what you should have on-hand and what you actually have on-hand.
Tap on any of the blue "View Count Details" buttons to see past count history for that particular product.
Run a Daily Count Confirmation
Click "New Count" in the bottom right corner to start a new count.
For each product, count the number of doses in your fridge. If the quantity of that product in the fridge matches the quantity on the VaxHub, select "Confirm" next to that product. If the quantity of that product in the fridge does not match the quantity on the VaxHub, tap the pencil icon to edit the number of doses.
Lot information is only required when editing a count. You can either edit the existing lot numbers, or click the "Don't see your lot?" button at the bottom. You'll be prompted to enter the new lot number in the pop-up window.
It is extremely important that you treat each lot number as a separate count. This helps us help you find any missing doses if and when a discrepancy occurs.
When you’re finished confirming or editing all vaccine counts, click the check mark in the bottom right corner.
Select “Save and Continue” to review your count.
Lastly, tap "Submit" to automatically update your counts!
How often should you perform an Inventory Count Confirmation?
Have a question? Click on the blue Intercom bubble to message our team. Or email us at firstname.lastname@example.org. We love to help!