Once you have confirmed Med D eligibility and entered the patient's copay information, click on the print consent form from the appointment page to print their consent form. Have the patient sign the consent form before vaccine administration.
Lastly, upload the signed consent form (or batch of consent forms) on a daily to weekly basis. Simply have the patient sign the consent form, scan it into your computer, and securely upload these forms right from your Vaxcare portal by clicking Resources (up top) -> Consent Form Uploader (top right corner).
Uploading through our portal ensures secure and HIPAA compliant transmission of protected health information (PHI). We use ShareFile to upload, a third-party HIPAA Compliant solution.
VaxCare will not submit the Med D claim to Medicare until after the signed consent form has been sent to us. If we do not receive the signed consent form after 25 days, VaxCare will charge back to you, as the partner, the cost of the Med D vaccine.